See the real staffing picture
Know which events are fully staffed, which need attention, and which offers are still waiting for a response.
- Unified dashboard
- Role-based headcount limits
- Draft → Live workflow states
Private Beta
Staff Every Event Without Burning Out Your Best People
Work Schedule Pro is purpose-built for catering and event staffing managers who need to cover unpredictable event schedules while respecting the people who make every event possible.
See staffing gaps, send offers, build rosters, and keep the manager — not the software — in control.
Manager-Led
Plan Privately
Publish Clearly
Staff-Aware
Core Features
Built for the reality of event staffing
Generic scheduling apps try to work for everyone. Work Schedule Pro is built for feast-or-famine event teams: changing coverage, role-specific staffing, draft planning, clear offers, and day-of execution.
Make thoughtful staffing decisions
Review roles, availability, qualifications, and workload before assigning or offering shifts.
- Availability tracking
- Staff preferences
- Qualification checks
Keep staff in the loop
Send offers, confirm assigned shifts, and give staff a mobile view that shows what they need without manager clutter.
- Open shift claiming
- Last-minute alerts
- Coverage intelligence
Support day-of execution
Give event managers a clear Day-Of Roster so they can run the event without needing full admin access.
- Push notifications
- Clear schedules
- Better communication
How It Works
Designed for operations.
A manager-led workflow for planning, staffing, and publishing event rosters clearly.
1
Build Event
Create event basics, timing, venue, and staffing targets.
2
Staff Event
Send offers, assign trusted staff, and track roster coverage as responses come in.
3
Finalize Roster
Publish the roster, track SMS responses, and manage last-minute changes.
Full Feature Set
Everything you need, nothing you don't
Draft Planning
Staffing Gaps
Targeted Offers
Publish When Ready
Coverage Warnings
Staff Mobile View
Day-Of Rosters
Event Rosters
Role Qualifications
Availability Views
Why It Matters
Happy staff is a business advantage
Staff who feel respected show up more reliably, perform better on-site, and stay longer. That directly reduces your biggest operational costs.
67%
Lower No-Show Rates
Clear offers and confirmed shifts mean staff know exactly what they signed up for. No confusion, fewer last-minute gaps.
3–5×
Cost of Replacing vs. Retaining
Recruiting, training, and ramping a new hire costs 3–5× more than keeping an experienced team member. Thoughtful staffing protects that investment.
40%
Fewer Day-Of Errors
When staff have clear role assignments, correct timing, and the right venue details, day-of execution runs smoother and clients notice the difference.
Stop losing money to turnover and last-minute scrambles
Join the private beta for a staffing platform that helps you cover every event while keeping the people who make them possible.