Plan First, Publish Later
Draft events and shifts, model headcount by role, review warnings — then publish when the week is ready.
- Multi-event scheduling
- Role-based headcount
- Draft → Live workflow
WorkScheduleProBeta
Event Staffing Platform
Staff Events Without
Spreadsheet Chaos
Built for catering, hospitality, and event teams. Plan shifts, assign staff, track time, and run payroll — all in one place.
Free to start · No credit card required
4Role types supported
∞Events & shifts
Real-timeClock-in & geofencing
ZeroSpreadsheet dependencies
Core Features
Everything your ops team needs
Four pillars that replace the patchwork of sheets, group chats, and manual processes.
Invite or Direct-Assign
Send batched offers, target key staff first, then fill remaining slots from an open-claim pool.
- Email & SMS invites
- Shift-swap requests
- Offer expiry & re-offering
Warnings, Not Roadblocks
Surface overlaps, certification mismatches, and staffing gaps as actionable warnings — not hard blocks.
- Conflict detection
- Qualification checks
- Coverage warnings
Built for Multi-Location
Assign managers to locations, event leads to events, and submanagers to staff with clear role boundaries.
- Geofenced clock-in
- Location managers
- Per-venue reporting
How It Works
From draft to day-of in three steps
1
Build Your Week
Create events, add shift blocks, set role headcounts and staffing requirements — all in draft mode so nothing goes live until you're ready.
2
Staff Intentionally
Send targeted offers in batches, let staff claim open shifts, and manage swap requests — with automated reminders before shifts start.
3
Execute & Report
Go live, track clock-ins with geofencing, approve timesheets, and export payroll — all from the same dashboard.
“We used to manage 40-person event crews in three different spreadsheets. WorkSchedulePro replaced all of that — now our ops team actually enjoys scheduling day.”— Operations Lead, Catering & Events Company
Full Feature Set
Everything you need, nothing you don't
Time Tracking & Clock-In
Reports & Payroll Export
Staff Availability
Google Calendar Sync
Role-Based Permissions
SMS & Email Notifications
Geofenced Clock-In
Multi-Venue Management
Shift Swaps & Claims
Timesheet Approval
Automated Reminders
CSV Import & Export
Ready to stop scheduling in spreadsheets?
Get your team set up in minutes. No credit card required.